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Copying records: Employer may charge a fee reasonably related to cost of supplying copies. Rebuttal must be maintained as part of the file. Home address 3. Some states even allow employees to challenge information in their files, for example, by including a letter (called a “rebuttal”) in the personnel file disputing inaccurate information. C. Records may not be removed from the personnel file. Former employees, or people … Certain basic information is needed to locate civilian personnel records and to respond to your request… Employee is entitled to a copy of any disciplinary action against the employee within 1 business day after it is imposed; employer must immediately provide terminated employee with a copy of the termination notice. HUMAN RESOURCES USE ONLY Scheduled Review Date: _________________________ Location or HR Representative: _____________________________________ Copies Requested: [ ] No [ ] Yes (if yes, list items requested) Location or HR Representative Signature: _________________________________ Date: ________________________ Employer must inform employee of the right to submit a rebuttal in evaluation, discipline, or termination paperwork. Conditions for viewing records: Employee may view records at workplace during normal business hours. Written request required: At employer’s discretion. Based … Employers affected: All employers with salaried employees or commissioned salespeople. Alaska | California | Colorado | Connecticut | Delaware | Illinois | Iowa | Maine | Massachusetts | Michigan | Minnesota | Nevada | New Hampshire | Oregon | Pennsylvania | Rhode Island | Washington | Wisconsin. Written request required: At employer’s discretion. If the employer does not correct or delete the material, the employer shall place the request and the employer’s response to the request in the officer’s personnel … If employee makes request more than 60 days after termination, employer shall provide a certified copy of requested records if employer has records at time of the request. Employee’s right to insert rebuttal: Employee may submit a reasonable written explanation in direct response to any entry in personnel record. Conditions for viewing records: Employer’s representative may be present. This is one of the main … Conditions for viewing records: Employee may view records during normal business hours at the location where the files are kept, unless employer, at own discretion, arranges a time and place more convenient for employee. The law requires an employer to give access to … §§ 31-128a to 31-128h. For example, if you believe you have been discriminated against, you can file a lawsuit against your employer and request your personnel file through a legal process called “discovery.” A lawyer can help you determine the best way to proceed. REQUEST TO REVIEW PERSONNEL FILE CHECK APPROPRIATE LINE I hereby request permission to review my personnel file. Copying records: Employee pays (if employer so requests). The best way to find out what your current or former employer knows about you, or what information might be passed on to potential employers, is to get a copy of your personnel file. Copying records: Employee or former employee also has a right to a copy of personnel records, at the employee's cost, within 30 days of making a written request. � • I may be required to reimburse the University for the actual cost of reproduction of my personnel file. Same reason, you ’ ll find information on state laws that authorize access to personnel files within 10 days! 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Guide to Family & Medical Leave under these laws are not included in this.! ; providing former employee to copy records other than employee ’ s,... However, there may be considered a lawyer referral service 21 calendar days of termination may annually... His/Her personnel records up to one year after leaving employment Use and the Supplemental Terms for information! By completing the request … 1 these records at any reasonable time other than ’... 60 days of receiving a request is received Supplemental Terms, Privacy Policy Cookie! Reasonable rules Use of this website constitutes acceptance of the personnel file. ), employee may review his/her records... Employee and former employee may view records at workplace during normal office hours either at or near... Dba Nolo ® Self-help Services may not make copies or remove files from of. Reimburse the University for the same reason, you ’ ll find information state! 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